A clearer way to coordinate care
BookMediFly gives hospitals, care teams, families, insurers, assistance companies, and authorized transport coordinators access to a wide network of domestic and international fixed-wing air ambulance and Commercial Assist / Medical Escort providers. Request scheduled medical transport quotes and compare participating providers in one secure place.
One request. A more organized path forward.
See how one fixed-wing air ambulance or Commercial Assist request can help replace hours of calls, repeated details, and scattered provider responses. The example below follows an international fixed-wing air ambulance request.
BookMediFly is a software platform. Transportation, medical coordination, pricing, and flight operations are handled directly by the selected operator.
Example only — not live quotes
Built for both sides of the request
BookMediFly connects medical transport requesters with participating fixed-wing air ambulance, Commercial Assist / Medical Escort, and combined Affiliates across a wide domestic and international provider network. Availability depends on each provider’s service capabilities and geographic coverage.
For requesters & authorized coordinators
A thoughtful route from first request to direct coordination with the Affiliate you select.
Share basic trip details — departure, destination, date, and services needed. Please do not enter diagnosis, medical records, or sensitive patient details anywhere on BookMediFly.
Participating Affiliates whose geographic coverage and service capabilities match the request may review it and respond.
Review pricing, service capabilities, aircraft details where applicable, and timing side-by-side. Documentation applicable to each Affiliate’s services is reviewed as part of participation.
Pick the best fit and coordinate trip logistics and payment with your chosen Affiliate. For aircraft services, this may also include medical clearance and flight planning.
For participating Affiliates
Join a network designed to put qualified requests in front of your team with clarity.
Apply with information and documentation applicable to your services. Aircraft-operating Affiliates provide operating-authority information, including FAA Part 135 where applicable. Commercial Assist / Medical Escort Affiliates provide role-appropriate licenses, registrations, permits, credentials, and approvals. Affiliates self-attest to applicable insurance coverage; certificates are optional supporting evidence that BookMediFly may request, not a universal document-review requirement. Combined Affiliates provide role-appropriate information for their services. BookMediFly does not represent self-attested insurance as independently verified.
Get notified when transport requests match your geographic coverage and service capabilities, including aircraft capability where applicable.
Respond with pricing and availability through your affiliate dashboard. Decline cleanly when it’s not a fit.
When the requester selects you, coordinate trip logistics and payment directly. For aircraft services, this may also include medical clearance and flight planning.
Designed for high-stakes decisions
Aircraft-operating Affiliates provide applicable operating-authority documentation, including FAA Part 135 where applicable. Commercial Assist / Medical Escort Affiliates provide role-appropriate credentials. BookMediFly does not support Part 91 aircraft-operated transport or helicopter transport.
Minimal information at quote stage. Please do not enter diagnosis, medical records, or sensitive patient details anywhere on BookMediFly. If additional details are needed for a complex trip, a participating Affiliate may follow up directly by phone or email.
Information is transmitted through secure connections, with audit trails covering platform actions.
Clear answers, before you begin
No. BookMediFly does not operate aircraft, provide flight crews, exercise operational control, perform transportation, or provide Commercial Assist / Medical Escort services. BookMediFly provides marketplace technology through which requesters can submit service requests and participating Affiliates can independently respond. Any aircraft transport is operated by the participating fixed-wing medical operator you choose.
No. BookMediFly is for scheduled fixed-wing air ambulance and Commercial Assist / Medical Escort quote requests. It is not for 911-style emergencies, helicopter dispatch, or ground ambulance transport.
Yes. It is always free to request and book through BookMediFly, with no obligation to choose an Affiliate. We encourage you to compare options, including quotes you may receive directly from other providers. Payment and service coordination are handled directly with the participating Affiliate you choose. For aircraft transport, that Affiliate is the participating fixed-wing medical operator.
BookMediFly is built for families, hospitals, case managers, discharge planners, insurers, assistance companies, case-management organizations, care teams, and authorized transport coordinators or brokers arranging scheduled fixed-wing medical transport, Commercial Assist / Medical Escort services, or both.
Yes. Authorized transport coordinators and brokers may request services through BookMediFly. Participating Affiliates independently quote and contract for their services, with service terms, coordination, and payment handled directly with the Affiliate. Any aircraft transportation is independently performed by the participating fixed-wing medical operator.
Start with the basic trip details, such as pickup city and state, destination city and state, expected travel date, and requester contact information. Please do not enter diagnosis, medical records, or sensitive patient details anywhere on BookMediFly. If additional details are needed for a complex trip, a participating Affiliate may follow up directly by phone or email. For an aircraft request, that Affiliate is a participating fixed-wing medical operator.
Cost depends on aircraft type, route, distance, medical needs on board, and whether insurance is involved. Quotes come directly from participating fixed-wing medical operators, so the most reliable price for your specific trip is the one returned in response to your request. BookMediFly does not publish a price range because every trip is different.
Response time depends on the route, timing, aircraft availability, payment type, and case complexity. Routine fixed-wing medical transports may have more available providers. Complex cases, such as NICU, bariatric transport, insurance coordination, or specialized medical needs, may have a smaller list of participating fixed-wing medical operators able to review the request. If additional details are needed, a provider may follow up directly by phone or email.
Some insurance plans may cover medically necessary fixed-wing transport, but coverage varies widely by carrier, plan, and trip. We recommend confirming benefits, prior-authorization rules, and out-of-network exposure directly with your insurer before booking. BookMediFly does not bill insurance.
Complex cases, such as NICU, bariatric transport, ICU-level care, insurance coordination, or international trips, may have a smaller list of participating fixed-wing medical operators able to review the request, so response time can vary. If additional details are needed, a provider may follow up directly by phone or email. Please do not enter diagnosis, medical records, or sensitive patient details anywhere on BookMediFly.
Your request is shared with relevant participating Affiliates. One or more may follow up directly by phone or email with quotes or additional questions. BookMediFly does not provide the requested services or handle payment — service coordination and payment are arranged directly with the Affiliate you choose. Any aircraft transport is operated by a participating fixed-wing medical operator.
BookMediFly is free for hospitals, case managers, families, and other requesters. Participating affiliates pay 3.9% per completed transport, subject to a $399 minimum. This is one fee per completed booking, including connecting flights, not an additional $399 surcharge. It applies to Fixed Wing Air Ambulance and Commercial Assist / Medical Escort when available under applicable terms. Affiliates set their own pricing, and BookMediFly does not add a markup to Affiliate-submitted quotes or process payment for transportation or services.